Features
Everything GatherUs does,
in one place.
The full picture: check-in, community intelligence, and the tools that turn a crowd into a community that keeps coming back.
Feature map Check-in Template designer Community Pulse Visitor flow Organizer toolkit Registration Integrations
The whole stack
Fifteen features.
One continuous ritual.
Click any card to learn more
QR check-in
Per-event and per-series QR codes. No tickets, no barcodes. Guests scan and their account handles the rest.
Self check-in ritual
Scan. Print. You’re in. Fifteen seconds from entrance to name tag. Minimal staff required.
Name tag designer
Drag-and-drop template builder. Your logo, names, visit counts, and custom fields.
Native desktop app
Windows, macOS Apple silicon & Intel. Runs on any laptop at your door.
Community Pulse
Live dashboard of who’s showing up, who’s returning, and who’s slipping away.
People at risk
Visitors drifting away before they become regulars. We surface them so you can reach out.
Visitor memory
Profiles remembered across events. One tap to return — no re-registering.
Live event space
What’s happening now, who’s here, and where to go next. On every visitor’s phone.
Event templates
Duplicate any past event as a starting point. Series rhythm without the setup slog.
Exports & Zapier
CSV, webhooks, Zapier. Your data belongs to you — and flows where you need it.
Event registration
Shareable registration page per event. Your brand, your questions, your RSVP flow.
Speakers & session managers
Invite collaborators with scoped roles — speakers own their profile, managers own their session.
01 · QR check-in
No tickets.
Just scan and you’re in.
Every check-in begins with a QR code. Guests scan with their phone, their account recognizes them, and the badge prints. No tickets to lose. No barcodes to fumble. No desk.
Per-event QR
One code per
event.
One-off
Friday · 7:00 PM
Founders Dinner No. 07
Generated the moment you publish the event. Print the flyer, display on the door screen, tape it to the podium. When the event’s over, the code’s done.
Per-series QR
One code.
Forever.
Persistent
Series · Every Friday
Founders Dinners
For recurring events, workshops, meetups, weekly dinners. Print it once, frame it by the door, and it just keeps working. Every scan lands on whatever event is live right now.
The arrival flow
QR to name on chest in fifteen seconds.
Scan the code
Camera app opens. One tap on the notification and they’re in the flow.
Account recognized
Signed in? “Hi Amara, check in?” is the whole prompt. First time? One-tap signup.
Badge prints
Personalized, on-brand, with their visit count. Under three seconds per print.
Walk in recognized
Name on chest. Visit count visible. Hosts and neighbors know exactly who they are.
02 · Check-in
The fifteen seconds
that set the tone.
Arrival is the first message your community sends. We obsessed over it, so nobody has to wait, nobody gets misspelled, and every visitor walks in already recognized.
Scan. Print. You’re in.
Guests scan their QR from their phone. A personalized badge prints in under three seconds. They pick it up, they’re recognized, they’re in. No desk, no line, no scripts.
- Average throughput: 240+ people per hour per station
- Disruptive Tolerant – queues jobs if tech flickers
- Works with returning visitors in one tap
Self-serve
Minimal door staff needed
Visitors check themselves in. You greet them, you don’t process them.
Print queue
Smart retry + reprint
Bad print? Tap reprint from the admin view. Stuck queue? We unstick it.
OS-native
Any thermal printer
Brother, DYMO, Epson, Zebra. If your OS prints to it, GatherUs does too.
Desktop app
Windows & macOS
Install once on the door laptop. Apple silicon, Intel, Windows 10/11.
03 · Template designer
Every pixel of the tag.
Every inch of the room.
Drag-and-drop designer with live preview. Merge tags fill in per-visitor at print time. Save multiple templates per event series.
- Template designer
Tools
Merge Tags
Drag any tag onto your tag — GatherUs fills it per visitor at print time.
The logo
Belonging from the start
When the room wears your logo, everyone knows: this is where we belong together.
The name
Start with a hello
Names make people approachable. No titles. Just who they are. Connection begins with being able to say hi.
The visit number
Social intelligence on display
One number tells newcomers who to learn from, prompts regulars to welcome people in, and sparks conversations everywhere.
06 · Community Pulse
Your community,
as a living signal.
Not a spreadsheet. Not a ticket report. A pulse you can read: who’s showing up, who’s returning, who’s slipping away, and how the room feels.
Community Pulse
Cohorts
All-time & 18mo active
Switch views to see growth vs. recent engagement. Both matter.
Attendance
Show-up rate & walk-ins
Registered vs. showed up. No-shows. Walk-ins. Per event and across time.
Sentiment
NPS with context
Post-event pulse. Score plus the open-ended “why.”
Action
At-risk list
Regulars going quiet surface here. Reach out before they drift.
10 · Visitor experience
Designed for the person
actually at the event.
Most event tools are for the person organizing. Ours is for the person walking in — with enough tech to orient them, and little enough to keep them present.
A phone that helps —
and then gets out of the way.
After check-in, a web app opens on the visitor’s phone. What’s on now. Where to go. Who else is here. Nothing that pulls them into a feed; everything that points them back into the room.
- Happening-now feed with live sessions & locations
- Who else is here today
- Remembered profile: returning visitors check in in one tap
- No app to install
Returning visitors
One-tap check-in
Profile remembered across every event in your community. No re-registering. No re-typing.
First-timers
Custom questions
Ask only what you need. Shape registration per event & add fields that matter.
After the event
NPS ping
A short, respectful pulse check. One tap to rate, a line to explain why.
14 · Event registration
A registration page
that feels like you.
Every event gets its own shareable registration page — hosted by us, branded by you. Share the link on socials, in Slack, over email. Signups flow straight into your guest list.
Share a link.
Fill the room.
Every event gets a hosted registration page at your community’s URL. Paste it in a post, a newsletter, a Slack channel. Signups flow into your guest list and the same profile unlocks one-tap check-in at the door.
- Custom questions per event — only ask what you need
- Returning visitors sign up with one click: zero friction RSVP
- Optional capacity limits
- Your brand, your copy
Branded
Looks like yours
Logo, colors, copy. Visitors never feel like they left your world.
Walk-ins welcome
Register at the door
No RSVP? No problem. You can allow walk-ins register themselves in 20 seconds, same flow.
Confirmed attendance
Know who’ll show
Registered → checked-in conversion tracked automatically in Community Pulse.
15 · Collaboration
You don’t host alone.
Share the load.
Events take a village. Invite speakers to own their bio and headshot. Invite session managers to write their own title, abstract, and cover image. You set the frame, they fill it in.
Holds the schedule
Gets consolidated email updates of changes
Owns their session
- · Session title
- · Session abstract
- · Cover image
- · Speakers on the session
Owns their profile
- · Headshot & name
- · Bio, title, affiliation
- · Links (LinkedIn, site, socials)
- · Pronouns & pronunciation
Less bottleneck
No more chasing bios over email
Speakers get a link. They update their own stuff. It’s on the site the moment they save.
Scoped access
Collaborators only see their lane
Registrations, analytics, schedule: locked. They edit what’s theirs, nothing else.
Shared load
Everyone does their part
Hosting is a group effort. GatherUs gives each role the tools to own their piece.
What’s next
Built in public.
Shipping weekly.
Early adopters and beta testers get a say in what we ship next, and a transparent view of where we’re heading. Nothing hidden, no vaporware, no surprise pivots.
Q2 · 2026
Shipping now
- ✓ Custom-answer merge tags on name tags
- ✓ Visitor-facing mobile app (PWA)
✓ Push notification alerts - ✓ Recommended connections
Q3 · 2026
Coming up
- → People-at-risk alerts via email
- → Recommended connections
- → Event & Session cloning
- → Universal Search
2026+
On the map
- → Multi-venue communities
- → Visitor-led introductions (“meet someone new”)
- → Paid ticketing + waitlists
Listening
You tell us
Every early adopter shapes the roadmap. Bring the thing your community actually needs. We’ll build alongside you.
Plus 5,000+ apps via Zapier. Request an integration: hello@gatherus.today
Seen enough?
Let’s walk your community
through it together.
20 minutes, a shared screen, your real community in mind. We’ll show you the parts that matter for your events and answer anything we haven’t covered here.
See it running live
Thursdays · Venture Café
Watch GatherUs handle real check-in in the wild. 400+ visitors, thermal printers, zero door queue. Come say hi.